The Vehicle Database screen displays details of any vehicle recorded in the database. (Select the vehicle ID from the Identifier list.)

The screen (figure 15) is accessed from the DATABASE button on the Main screen.

It is password protected by default. The password requirement can be disabled. (See Password settings.)

Figure 15 – operator console Vehicle Database screen

How to update a reference scan

1. Select a vehicle record on the Vehicle Database screen.
2. Press the Update button. (This is not available if the system is not ready to scan.)
   The New Vehicle dialog will appear showing the vehicle details.
3. Check the details are correct and scan as for a new vehicle. (See Scan a new vehicle into the database.)
   Any ID tags detected during the update scan will be registered to the updated reference scan record(s), replacing any previous ID tag registration.

Manually register or replace an ID tag for a vehicle in the database

1. Select the vehicle ID on the Identifier list.
2. Press the ID Tag button to open the ID Tag Registration dialog (figure 16).
   

Figure 16 – operator console ID Tag Registration dialog

3. If the tag is already fitted to the vehicle, drive the vehicle below the scan head until the tag code appears on the screen and the message board.If the tag is not fitted, hold the tag as high as possible under the centre of the scan head (flat face up) until the code displays.
4. Select OK to register the tag.
5. Fit the tag to the vehicle/bin as described in Automatic vehicle identification.

Remove a tag code

To remove a tag code for a vehicle that no longer requires automatic identification, use the Remove button on the ID Tag Registration dialog.

Enter a tag code manually

To enter a tag code manually, if this is known, but the tag is not physically present, click in the ID Tag field on the ID Tag Registration dialog to open the on-screen keypad for text entry.

Use this function to change the Operator or ID recorded for a vehicle.

1. Select the vehicle ID on the Database screen.
2. Click the Edit button to open the Edit Vehicle Record dialog (figure 17).
3. Click in the text boxes to to open the on-screen keypad for text editing.

Figure 17 – operator console Edit Vehicle Record dialog

Pre-set load details can be defined as auto responses for the currently selected vehicle. Use the Auto Responses button to open the Auto Responses dialog.

(Refer to Automatic responses to load detail prompts.

Setting load status reporting thresholds for a selected vehicle

Load status reporting thresholds can be set for the currently selected vehicle.

Use the Load Thresholds button to open the Load Thresholds dialog. This button is only visible if load status reporting is enabled.

Refer to Load status reporting

A summary report of all vehicles in the database is available for printing to the ticket printer or export to USB Flash drive in spreadsheet-compatible CSV text file format.

Generate a report by using the REPORT button to open the Vehicle Database Report dialog (figure 18)

Figure 18 – operator console Vehicle Database Report dialog

Use the Sort selector to sort the list alphabetically by vehicle ID or by date of expiry, with the closest to expiry at the top of the list.

Insert a USB Flash drive into the operator console USB port and push Export to export to CSV file.

The entire vehicle database can be exported to a USB Flash drive as a single archive file:

• for backup purposes
• to transfer to another MPS.

How to export the database

1. Insert a blank Flash drive into the operator console USB port.
2. Press the EXPORT button.
3. Enter the ‘system’ password when prompted.
4. Follow the on-screen instructions.
5. Do not remove the USB drive before the ‘Please Wait’ message disappears.
6. Copy the file to computer or other storage media, as required.

The vehicle database can also be backed-up via the MyScanner™ web service. (See MyScanner web service settings.)

A previously backed-up vehicle database archive file can be imported to:

• restore a database
• transfer a database from another MPS.

How to import a database

1. Insert a USB Flash drive containing a previously created database archive file.
2. Click the IMPORT button.
3. Enter the ‘system’ password when prompted.
4. Follow the on-screen instructions.

When import is complete, imported vehicles will appear on the Identifier list.

Vehicle records from the archive file will be imported if they are:

• not already in the vehicle database
• newer than existing records.

The vehicle database can also be restored via the MyScanner™ web service. (See MyScanner web service settings.)

1. Select the vehicle on the Database screen.
2. Push the REMOVE button.
3. Select YES when the confirmation dialog appears.